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What is PaperPort?
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PaperPort 8 is a document management software program. With PaperPort you can:
- Collect information from a wide variety of sources such as scanners, digital cameras, e-mail, and the Web.
- Organise and store this information on your computer as PaperPort items in folders.
- Edit, annotate, and search these items by title and content.
In short, PaperPort can help you manage the information you use both at work and at home.
Using PaperPort in the office
Here are two scenarios that show ways PaperPort can help you manage the mountains of paper connected with your business.
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Collect data from remote offices for everyone to share
You work for an agency charged with collecting legal paperwork from all across the country. Each local office scans in the paperwork from a case and stores it in an individual folder, adding notations as needed.
When information from a case needs to be shared or reviewed, the local office selects the information, then faxes it to the central office.
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Keep track of your expenses
Using PaperPort with a scanner you can scan in all your business-related receipts and store them in folders by date and/or type (meals, airfare, gas, and mileage). At the end of the month pull it all together, transfer the information onto the electronic version of your expense sheet, and e-mail it to the accounting department!
Using PaperPort at home
Everyone from hobbyists to home-office professionals can rely on PaperPort to help manage their photographs and documents. Here are two of the ways PaperPort can help you.
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Store and share all your photographs
Collect all your photographs into virtual albums by storing them in PaperPort folders. Scan printed photos and download digital images. Once in PaperPort you can edit the images and move them around into different folders for later viewing. PaperPort helps you share your photos with friends and family by making it easy to attach them to e-mail messages.
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Scan magazine and newspaper articles of interest for easy access
Whether your passion is cooking, wooden boat building, photography or knitting, PaperPort makes your life easier. Scan your favorite magazine and journal articles into a PaperPort folder. Months later, when you are in the middle of a project and remember reading an article that contained just the information you need, use PaperPort’s SimpleSearch tool to find the article in question quickly, even if you can’t remember the title!
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